The CC Lab is hiring an Executive Assistant!
Position Description
Climate change is one of the most significant challenges of our time. The Carbon Containment Lab (CC Lab) is on a mission to develop and support emergent climate solutions by applying scientific, entrepreneurial, and investment expertise.
Our dynamic and growing team seeks a skilled and motivated person to join us in New Haven, Connecticut as an Executive Assistant. This position is a fantastic opportunity for a highly organized individual with outstanding people, administrative and project management skills, a passion for climate change, who is interested to work closely with the Lab’s Executive Director and occasionally the wider Executive team. We are looking for someone who would like to become an integral part of the team, take on more responsibilities over time, and who will grow with us.
The ideal candidate will have executive assistant expertise and/or experience related to helping to oversee fast-paced small company environments and handle many tasks at once while staying very organized. We are looking for someone who enjoys contributing toward an ambitious goal, is highly detail-oriented, and enjoys helping to shape a growing organization.
About the Carbon Containment Lab
The Carbon Containment Lab (CC Lab) is a New Haven-based climate nonprofit focused on supporting emergent climate solutions through scientific, entrepreneurial, and investment expertise. Currently, our work concentrates on advancing the understanding and adoption of several high-potential climate solutions, such as: removing and storing carbon dioxide, measuring and mitigating methane, and recovering and destroying ultra-potent greenhouse gases.
The CC Lab was founded at the Yale School of the Environment in 2020 and spun out into an independent nonprofit in early 2024. Our spinout gives us an exciting opportunity to grow our team, sharpen our organizational strategy, execute on our projects, expand internationally, and move with greater speed and agility to make an impact.
Currently, the CC Lab has eleven staff and a large network of external collaborators, advisors, consultants, and interns. We are lucky to work in a bright, modern, and vibrant office space in downtown New Haven, with about a dozen students working part-time as interns during the school year and over the summer.
We value teamwork, collaboration, teaching and learning, diversity, being nimble and versatile, and strive for excellence and impact.
Key Responsibilities
The Executive Assistant will be a key member of the CC Lab team working very closely with the Lab’s Executive Director daily, as well as supporting the Lab’s Senior Managing Director and Business & Operations Manager occasionally.
Duties and responsibilities of this position include:
1. Executive Assistance
Assist in reviewing, drafting, and editing daily email correspondence on behalf of the Executive Director, and managing daily to-dos
Review and proofread documents and presentations, finalize onto company design templates, and share with required parties
Oversee the hand-signing and e-signing of key documents, sharing signed documents with required parties, and filing for records
Coordinate team, collaborator, intern, and partner meetings, by scheduling meetings, establishing agendas with project leads, tracking follow up action items, and ensuring notes are taken and filed appropriately
Communicate professionally with Board Members, high-level fundraising donors, and external consulting partners
Keep records up to date in company CRM system
2. Travel / Event Planning
Coordinate domestic and international travel arrangements, including international visa applications, flights, hotels, car travel, and all other relevant logistics
Research event venues, aid in managing internal event planning, oversee RSVP lists, and coordinate with attendees
Aid in planning employee and Board events, meetings, and retreats
Participate in travel as needed and able
3. Office Administration
Maintain stock of office supplies and office snacks
Manage relationships with office cleaning and maintenance vendors
Work with office staff and an external IT professional to resolve office IT issues
Liaise with various Yale University departments on legacy requests
Desired Qualifications
Personable, helpful, and considerate
Relevant work experience
Strong organizational skills and highly-detail oriented
Experience working with senior executives and confidential information
Proactive, resourceful, with the ability to learn and work in a fast-paced environment
Ability to learn new software applications quickly and independently
Exceptional verbal and written communication skills, ability to edit and proof-read
Experience and with Google Suite, Microsoft Suite, Airtable, Adobe, Slack
Positive attitude and problem-solving outlook
Demonstrated interest in learning/commitment to environmental issues
Salary and Benefits
The Carbon Containment Lab offers a competitive salary and benefits package, including:
Salary of $50,000-$75,000 per year depending on experience (if full-time)
Medical, Disability, and Life insurance (if full-time)
Retirement Savings Plan
16 days paid time off (if full-time), increases to 20 after two years
10 paid holidays
Team outings and retreats
How to Apply
Interested candidates should complete this Application Form, as well as email a resume and cover letter to staffhiring@cclab.org with the subject line "CC Lab Executive Assistant" (completing both the form and email are required to successfully apply). The deadline to apply is October 31st, at 11:59pm EST.
Diversity
Recruiting, hiring, and retaining a workforce that reflects the diverse communities we work with is critical to the Carbon Containment Lab’s success.
The Carbon Containment Lab is an equal opportunity employer and encourages candidates from all backgrounds to apply. We celebrate diversity and strive to create an inclusive environment for every member of our team. The CC Lab does not discriminate against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.